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<p><a name="IMD_Doc_prop"></a></p>

<p><font size="4"><b>Document properties</b></font></p>

<p>Documents in IDM Image Services libraries have standard properties
which include security access rights to the document, document number, 
class name, and settings for retention and disposal of the document. 
In addition to the standard or system-supplied properties, documents 
can have user-defined properties. Any user with write 
access to a document can modify that document's properties.</p>

<p>To display document properties, on the Browser page or Search
page, click <img src="../images/prop.gif" width="16" height="21">
for the document you want.</p>

<dl>
    <dt><b></b>&nbsp;</dt>
    <dt><b>Show Property Hints</b></dt>
    <dd>Select this checkbox to display hints regarding the
        expected input format for each input box.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Validate</b></dt>
    <dd>After you change values in one or more entry boxes, you
        can select this to validate the new property values.</dd>
</dl>

<hr>

<dl>
    <dt><b>Read Access</b></dt>
    <dd>Select the user or group who should have permission to retrieve,
        display, and print the document.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Write Access</b></dt>
    <dd>Select the user or group who should have permission to delete
        the document or modify its property values. This user or group
        must also have Read access.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Append/Execute</b></dt>
    <dd>Select the user or group who should have permission to create
        annotations. This user or group must also have Read
        access.</dd>
</dl>

<hr>

<table border="0" cellpadding="4" cellspacing="4">
    <tr>
        <td><img src="../images/user.gif" width="12" height="17"></td>
        <td>Indicates a user-defined property</td>
    </tr>
    <tr>
        <td><img src="../images/key.gif" width="11" height="19"></td>
        <td>Indicates a key property. Use a key property as a
        primary search property for efficient queries.</td>
    </tr>
    <tr>
        <td><font color="#FF0000" size="5"><strong>*</strong></font></td>
        <td>Indicates a required property </td>
    </tr>
</table>

<dl>
    <dt><b>Document archive date</b></dt>
    <dd>The date when the document will be archived. The
	archiving process removes document information from the index and
	permanent databases and copies it to an archive database on optical
	disk. Archiving also transfers annotations and FileNET folder information
	to the archive database. See the definitions of Document retention base and Document
	retention offset below to learn how the archive date is determined. 
	If the retention base is calculated from when
        the document is closed, the Archive date is blank until
        the document is closed.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document closed</b></dt>
    <dd>Indicates the status of the document: open or closed.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document delete date</b></dt>
    <dd>The date when the document will be deleted from the FileNET library.
	See the definitions of Document retention base and Document
	retention offset below to learn how the delete date is determined.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document class name</b></dt>
    <dd>The document class determines which other properties are
        associated with the document.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document class number</b></dt>
    <dd>Indicates the number assigned to the class.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document format</b></dt>
    <dd>Indicates the file format of the document file.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document number</b></dt>
    <dd>A system-assigned document identification number, which is unique within
        a library. The document number is the most efficient key
        for retrieval.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document type</b></dt>
    <dd>Indicates the page type of a document. Possible values
        are Image, Form, Text, Mixed, or Other.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document entry date</b></dt>
    <dd>Indicates the date that the document was added to the
        library.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Pages</b></dt>
    <dd>Indicates the number of pages in the document.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document retention base</b></dt>
    <dd>Documents become eligible for either archiving or
        deletion after a retention period. The retention base
        determines when the retention period begins -- either
        when the document is entered (added to the library), 
	or when the document is closed. Retention offset 
	specifies the length of the retention period.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document retention disposition</b></dt>
    <dd>When the document retention period expires, a document
        can be either archived or deleted. The FileNET system
        administrator runs special programs to archive and delete
        documents.</dd>
    <dd>&nbsp;</dd>
    <dt><b>Document retention offset</b></dt>
    <dd>The length of time in months that the item is retained
        before it is eligible for disposal as specified in
        Retention disposition. The system counts from the event
        specified in Retention base (date entered or date
        closed).</dd>
</dl>

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